PAX West 2025 :: Leap Conventions

This application is for submitting a Community Panel to PAX. By selecting "yes" and submitting this event, I acknowledge that no monetary compensation is offered, provided, or may be collected for Community Panels.

Content Submitter First Name Required
As the "Content Submitter" you ARE NOT automatically a panelist. To be included as a panelist, you must list your information in the Panelists section below.

Content Submitter Last Name Required
As the "Content Submitter" you are the primary and only contact for information regarding this panel. All deadlines are your responsibility.

Content Submitter Pronouns

Content Submitter Email Address Required

Content Submitter Phone Number Required
This is only for on-site emergencies. If you're not certain you'll be the on-site contact, and are only submitting this application, no worries - you can update this later.

Content Submitter Company Name/Job Title (if applicable)

Will you be submitting this content piece for another PAX show this year? - Select all that apply - Required

No.

Yes, to PAX Unplugged 2025.

Currently uncertain.

We're looking for content submissions that talk about every aspect of gaming; from gaming culture, to game development, to the games industry itself and everything in between - games shows, speed runs, etc! PAX is accepting content submission in 2 formats:
1. Panels: Each panel will be scheduled to run 60 minutes in length. The room will be setup in the traditional theatre style - with a stage with tables and chairs for the panelists at the front of the room, and rows of chairs for the attendee audience. Each panel room will also be equipped with table mics, at least 1 Q&A mic, a sound system, and an HDMI-compatible projector.

2. Workshops: Professional workshop submissions will be 90 minutes in length and scheduled on Friday. Each workshop room will come with the same equipment as a panel room: a stage with tables and chairs for panelists, table mics, at least 1 Q&A mic, a sound system, and an HDMI-compatible projector. However, attendees will be seated at round tables to facilitate group learning and collaboration.

Are you submitting a Panel or a Workshop? Required
If you are submitting content that can be presented as either a panel or a workshop, please submit a separate form for each.

Are you submitting your panel as a pre-recorded, digital panel? PLEASE NOTE: Workshops cannot be pre-recorded.
If accepted, your content will either be streamed on Twitch or shown on-site in a theatre - dependent upon which theatre it is assigned to.

Here are a few things to to keep in mind when creating your content submission:
*Be passionate about your topic!
*Have a unique, detailed perspective. Tell us your vision! (there's extra space below if it doesn't fit in the panel description box).
*Have a diverse group of panelists. Seen someone on another panel and want to work with them? Check your moots - you might have a connection!
*Invite energetic panelists who are experts in their respective fields.
*Have a plan for your presentation. Want to talk about chickens in RPGs? Been there, popular talk. Give us an idea what you're going to say about it.

Content Title Required
Tip: Be creative, but keep it accurate!

Condensed Content Title (25 characters including spaces) Required
Sometimes our banners just don't have enough space for the full, glorious title so we need a short version. This will only be used if necessary, but make sure the title is similar to your full title that will be used elsewhere.

Content Rating

PAX has an “Everyone” rating, a 13+ rating, and a 17+ rating. The ratings are further explained below:

Everyone: You have no concerns about the content of your panel being appropriate for any crowd at the show. Most PAX content falls within this rating.

13+: Use of the F-word as an exclamation, and other regular profanity, somewhat sparingly. It can also be warranted by: graphic violence, in-depth discussions of violence, and/or NSFW sexual content in the form of gameplay footage or other media.

*17+: Content will typically feature fairly in-depth discussions and/or imagery involving graphic sex and/or violence, blood, and gore. This is including, but not limited to certain types of horrific acts and self-harm. If you aren't comfortable presenting your content to a room of thirteen year olds, if you don't want to have THAT convo with teenagers, then your panel warrants this rating.

*Content with a rating of 17+ will be scheduled late at night; as such, there are limited spots for content warranting this rating.

What rating does your content warrant? Required
Each rating has been defined above. If you are not certain which rating is appropriate, then please err on the side of caution and either rate it higher than necessary or tone down your content.

If you're new to submitting content to PAX (or just need a refresher), here's a sample content submission!

Title: Analog Games with Digital Platforms

Content Description: Recent years have shown a Renaissance of tabletop gaming, something noticed by the video game industry. Obvious examples are games like Settlers of Catan on Xbox or Ticket to Ride on iOS, but this trend goes far beyond just strong ports of great games.
There's all sorts of ways your electronic devices can enhance your board game experience, and more tools come out seemingly every day. Whether you want to play a transcontinental game of Dungeons+Dragons, or just take some of the complexities out of modern board games, our panel of longtime gamers will go through some of the best tools available to level up your board game night and make the most of all resources available.

Your Content description in 700 characters or less. Required
This will be used for the public schedule listing if your submission is selected. If you have more to tell the team, but don't want it included in the public listing, there's a space for that later.

Which topic best describes your content submission? Required
Your panel can be about multiple things, but this is the PRIMARY category it falls under.

Panelists

Before submitting members of the panel, make sure all of your panelists are 80% interested in taking part. Look, we know things happen, but they should at least be aware (1) that you're submitting a panel with their name as a panelist and (2) of the dates of the event. Upon acceptance, Panelists' names and information for public-facing materials will be resubmitted via the Panelist Registration Form - and updates can be submitted then as well.

We recommend no more than six panelists including the moderator. More than six and the discussion can get confusing, and each panelist might not have enough time to speak.

I/we understand that PAX does not provide moderators or panelists, and they must be submitted with the list of panelists below.

List ALL Panelists, including the Moderator, below in the following format: Legal Name, @Handle (lowercase pronouns), [Job Title, Employer] Required
Example: Mario Mario, @MarioBestPlumber (he/him), [Plumber, Mario's Plumbing]

Accessibility, Tech, and other Special Requests

Both workshop and panel rooms will be equipped with the following: a stage with tables, chairs, and table mics for presenters, at least 1 Q&A mic, speakers, and an HDMI-compatible projector. The only difference in setup is that panels come with traditional theatre seating, while workshop seating features round tables to facilitate group learning and collaboration.

If accepted, PAX will notify you as to whether or not they are able to accommodate these requests.

PLEASE NOTE: PAX does not provide internet for any presentation.

Tech and Other Special Requests Required
If you have any requirements in addition to the equipment listed above, please include them here (i.e. extra table on stage, open space for improv).

Accessibility Requests Required
If you have any Accessibility Request, please include them here (i.e. wheelchair ramp, foldback speakers)

Are you requesting a wheelchair ramp?

I am not requesting a wheelchair ramp or lift.

Wait! I've got more to say!
Use this space if there is more information about your submissions that you would like to share with the team.

Safety, Security, and Wellness

The Rules of PAX can be found at https://west.paxsite.com/en-us/info/safety-security-and-wellness.html#The-Six-Rules-of-PAX with further explanation and legal Terms of Service available here: https://west.paxsite.com/content/dam/sitebuilder/rna/pax/pax-west/2024/docs/PAX-West-2024-Attendee-Terms.pdf.coredownload.132904972.pdf.

Should my content be accepted, I acknowledge that I will abide by the Rules and policies of PAX as provided by ReedPop above and the venue.

I understand that this application does not guarantee me a presentation slot at any of the shows selected and instead only registers my request to hold a presentation at PAX.
If accepted, presentation times are chosen based on availability. ReedPop reserves the right to adjust the time and/or location of my presentation at any time. Panels may be livestreamed or used as VODs on any ReedPop social media platforms following PAX.

ReedPop's mission is to create welcoming events where fans of all kinds are safe and accepted. ReedPop event panelists, presenters, and moderators are subject to our harassment policy, not only as attendees, but also during event presentations.
Per the policy, this includes the prohibition of offensive verbal comments in relation, but not limited, to race, gender, gender identity, national origin, sexual orientation, age, and appearance. Please mark yes if you have read this statement.

Approved panelists are eligible to receive a complimentary Special Guest badges. Should your panel be accepted, please confirm which badge(s) your panelists will receive with your PAX Team contact.
If any panelists is caught giving away or selling their Special Guest Badge, they will be banned from presenting, either a panel or other content, at all ReedPop shows. Special Guest Badges are non-transferable. Do you understand?

Did you save your PAX Content Application information somewhere else? Screenshot? Pdf? Pen and paper?
Again, you WILL NOT RECEIVE a confirmation email, or a copy of your responses, after submitting this application. You also WILL NOT BE ABLE TO ACCESS this application once it is submitted.

PAX West '25 Content Submission Form